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Smart College Management  System V1 User manual

Complete management software for college

Develoed by Kinfe 251911233959

 Contents

Admin Panel

o Managing User accounts (teacher, student, parent)

o Managing classes, subjects

o Managing class routine

o Managing exam, grades

o Managing exam marks

o Sending exam marks via sms

o Managing students attendance

o Managing accounting, income & expenses

o Managing school events

o Managing library, dormitory, transport

o Messaging between other users

o Managing system settings (general, sms, language)

Teacher Panel

o Managing students

o Managing exam marks

o Provide study materials/files to students

o Managing attendance

Student Panel

o Get class routine

o Get exam marks

o Get attendance status

o Get study materials / files from teacher

o Get payment invoices, pay online

o Communicate with teacher

Parent Panel

o Get children marks

o Get children payment invoices

o Get children class routine

o Messaging with teachers

 

 

 

 

ADMIN PANEL  DASHBOARD

Total number of students, teachers, parents and attendance of  students for that day at a glance.

Dashboard also holds a calendar for showing events.

 

 

MANAGING STUDENTS

Admit Students

• From navigation, go to student > admit student

• Fill up the necessary informations

• Save student

Admit Bulk Students

• From navigation go to student > admit bulk student

• Download the blank Excel file

• Fill up the information

• Select class

• Upload the filled up Excel file

• Save

 

Student Information

• From navigation go to student > student information

• Here you can see the students class wise

• If a class has sections then you can also browse the students as per class sections.

 

 

 

Student mark sheets

• From navigation go to student > student mark sheet

• Here you can see all the students marks class wise

• If the class has sections then you can also see them along with class

 

 

 

 

 

MANAGING TEACHERS

• From navigation go to teacher

• Here you can see the list of teachers of your school in a tabular form

• To add a new teacher, click the top right button named add new teacher and fill up the informations and save

• For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for  editing and deleting. Click on the required action for editing and deleting

 

 

 

MANAGING CONTACT PERSON (PARENTS)

• From navigation go to parents

• Here you can see the list of parents of the students of your school in a tabular form

• To add a new parent, click the top right button named add new parent and fill up the informations and save

• For editing or deleting a parent information click the action button assigned to each entry of the table. That will bring two options for editing and deleting. Click on the required action for editing and deleting

 

MANAGING CLASSES/DERTMENT

• From navigation go to class > manage classes

• Add new class and assign a teacher for each of them

• View the classes in a tabular form

• Edit and delete class informations

 

 

MANAGING CLASS SECTIONS

• From navigation go to class > manage sections

• Add new class section for a class and assign a teacher for each of them

• View the class sections in a tabular form class wise

• Edit and delete class section informations

 

 

 

 

MANAGING SUBJECTS/COURSE

• From navigation go to subject

• If you have already added classes then under this you will see a list of the classes added. If you haven’t created classes, please create class first

• Here you can see the subjects class wise

• Add or edit or delete subjects

 

MANAGING CLASS ROUTINE

• From navigation go to class routine

• View all the class routines in accordion

• Add class routine

• Click on the subject name on routine to edit and delete

 

 

MANAGING DAILY STUDENT’S ATTENDANCE

• From navigation go to daily attendance

• Select the date and class and click manage attendance

• That will bring up the students name and attendance  information in a tabular form

• To update the attendance status or for taking the attendance for that particular date of that particular class which you have selected earlier, click the button named update attendance

• Put the status for all at once and click save changes

 

MANAGING EXAMS

Exam list

• From navigation, go to exam > exam list

• Add an exam for all

• Edit and delete exam Exam Grades

• From navigation go to exam > exam grades

• Add exam grades as per the requirements of your institution

• Edit or delete exam grades

 

 

Manage exam marks

• From navigation go to exam > manage marks

• Select exam, class and subject and click manage marks for changing or updating marks

• That will bring up the form for updating the students marks for that particular subject

• Enter the marks and click update

 

Send exam marks by SMS

• From navigation go to exam > send mark by SMS

• Select exam and class and receiver (students/parents)

• Click the button named send mark via SMS

• That will send SMS with the marks for that exam you have selected if a SMS service is already activated

TEACHER PANEL

DASHBOARD

Total number of students, teachers, parents and attendance of students for that day at a glance.

Dashboard also holds a calendar for showing events.

MANAGING STUDENTS

Admit Students

• From navigation, go to student > admit student

• Fill up the necessary informations

• Save student

Student Information

• From navigation go to student > student information

• Here you can see the students class wise

• If a class has sections then you can also browse the students as per class sections.

Student mark sheets

• From navigation go to student > student mark sheet

• Here you can see all the students marks class wise

• If the class has sections then you can also see them along  with class

 

 

 

STUDY MATERIALS

• From navigation go to study material

• See the study materials uploaded

• Add new study material

• Edit / Delete them

MANAGING DAILY STUDENT’S ATTENDANCE

• From navigation go to daily attendance

• Select the date and class and click manage attendance

• That will bring up the students name and attendance  information in a tabular form

• To update the attendance status or for taking the attendance  for that particular date of that particular class which you have selected earlier, click the button named update attendance

• Put the status for all at once and click save changes

STUDENT PANEL

DASHBOARD

Total number of students, teachers, parents and attendance of  students for that day at a glance.Dashboard also holds a calendar for showing events.

CLASS ROUTINE

• From navigation go to class routine

• View the class routine of the logged in student

EXAM MARKS

• From navigation go to exam > manage marks

• Select exam and subject            

• See the mark for the selected exam in the selected subject

STUDY MATERIALS

• From navigation go to study materials

• See all the uploaded study materials for your class

• Download the material

COMMUNICATE WITH TEACHERS / ADMIN

• From navigation go to message

• Send new message to teachers and admin

• Get the sent messages to you

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